Privacy Policy

HEIWA HOLDINGS INC., Heiwa Corporation, OLYMPIA CO., LTD., Amtex Inc. and Olympia Estate Co., Ltd. (collectively, the “Companies”) recognize the importance of protecting personal information. The Companies comply with the Act on the Protection of Personal Information and other applicable laws, regulations and guidelines and are committed to handling personal information appropriately under this Privacy Policy. Unless otherwise specified, terms used in this Privacy Policy have the meanings assigned to them under applicable law. The Companies may establish separate privacy policies for specific products or services; where applicable, those policies are supplemented by this Privacy Policy.

1. Collection of Personal Information

The Companies acquire personal information through lawful and fair means. The Companies will either clearly specify or publicly announce the purpose of use to you in advance, or notify or publicly announce it promptly after acquisition, except in cases where exceptions are permitted under Laws and Regulations, etc. And when acquiring special care-required personal information, the Companies will obtain your consent in advance, except in cases where exceptions are permitted under Laws and Regulations, etc.

2. Use of Personal Information

The Companies will use personal information only to the extent necessary for the performance of its business operations and within the scope of the purposes specified at the time the information was acquired. The Companies will not use personal information in any manner that could encourage or induce illegal or wrongful acts.
If the Companies share personal information with a third party or entrusts the handling of personal information to a third party, it will conduct a rigorous screening of such third party and exercise appropriate management and supervision to ensure that the third party maintains confidentiality.

3. Purpose of Use of Personal Information

The Companies use personal information for the following purposes:

  • To provide products and services, and to provide information about products and services
  • To send email newsletters
  • To ship prizes for sweepstakes, giveaways, and other promotional campaigns
  • To respond to various inquiries
  • To provide various member services
  • Negotiations, communications, consultations, order placement and receipt, payments, and other transactions with business partners
  • Communication with job applicants, hiring decisions, and management of job applicants
  • Preparation of statistical data
  • Other matters for the proper and smooth execution of the Companies’ business

4. Joint Use of Personal Data

The Companies share personal information as described below. The Companies will implement proper information security measures against unauthorized access, computer viruses, and other threats, in order to prevent the loss, destruction, tampering, or leakage of personal information.

  1. Categories of Personal Data Subject to Joint Use

    Name, address, gender, date of birth, name of company or organization, job title, phone number, fax number, email address

  2. Parties Participating in Joint Use

    Heiwa Corporation and its Group companies*
    *This refers to subsidiaries as defined in Article 8, Paragraph 3 of the Regulation on Terminology, Forms, and Preparation Methods of Financial Statements, and affiliated companies as defined in Article 8, Paragraph 5, of the same Regulation.
    Please click here for a list of Group companies.

  3. Purposes of Use

    • To provide products and services, and to provide information about products and services
    • To send email newsletters
    • To ship prizes for sweepstakes, giveaways, and other promotional campaigns
    • To respond to various inquiries
    • To provide various member services
    • Negotiations, communications, consultations, order placement and receipt, payments, and other transactions with business partners
    • Communication with job applicants, hiring decisions, and management of job applicants
    • Preparation of statistical data
    • Other matters for the proper and smooth execution of the Companies’ business

  4. Entity Responsible for the Management of Personal Data

    HEIWA HOLDINGS INC. Personal Information Inquiry Desk
    1-16-1 Higashi-Ueno, Taito-ku, Tokyo 110-0015

5. About Provision of Personal Information to Third Parties

Except as required by law, the Companies will not disclose your personal information to third parties without first obtaining your consent.

6. Personal Information Security Management Measures

The Companies will maintain the accuracy of personal information and manage it securely. The Companies will implement the necessary security management measures to prevent the loss, destruction, tampering, or leakage of personal information. The security management measures established by the Companies are as follows:

  1. Organizational security management measures

    • Appoint a person responsible for the handling of personal data
    • Clarify which employees handle personal data and the scope of the personal data they handle
    • Establish a reporting and communication system for notifying the personal information protection officer when violations of Laws and Regulations, etc. or company rules are discovered or suspected
    • Conduct inspections of the handling of personal data as appropriate

  2. Personnel security management measures

    • Conduct regular training for employees on matters to be observed in the handling of personal data
    • Include provisions regarding the confidentiality of personal data in the work rules

  3. Physical security management measures

    • Implement measures to prevent unauthorized individuals from accessing personal data in areas where such data is handled
    • Implement measures to prevent the theft or loss of devices, electronic media, documents, and other items containing personal data; furthermore, when transporting such devices, electronic media, or other items, implement measures to ensure that the personal data contained therein cannot be easily identified.

  4. Technical security management measures

    • Implement access controls to limit the scope of personnel who handle personal data as well as the scope of the personal data they handle
    • Establish a mechanism to protect information systems that handle personal data from unauthorized external access or malicious software

7. Disclosure, etc. of Personal Information and Handling of Complaints

The Companies acknowledge that you have the right to request notification of the purpose of use of retained personal data, as well as disclosure, correction, suspension of use, erasure, etc. of such data. The Companies will respond promptly and appropriately to such requests within reason, in accordance with Laws and Regulations, etc. Please direct any such requests to the “Personal Information Inquiry Desk” listed in (1) below.
The Personal Information Inquiry Desk is also available to handle any complaints, feedback, or questions regarding the Companies’ handling of personal information. Please note that when you contact us, we may need to verify your identity depending on the nature of your inquiry, and we appreciate your understanding and cooperation in this matter.

  1. Personal Information Inquiry Desk

    HEIWA HOLDINGS INC. Personal Information Inquiry Desk
    1-16-1 Higashi-Ueno, Taito-ku, Tokyo 110-0015

  2. How to contact us

    ・Inquiries via this Website or email

    This Website’s Contact form
    Email address: inquiry-pachi@heiwanet.co.jp

    ・Inquiries via telephone

    TEL: 03-3839-0077

    ・Inquiries via postal mail

    HEIWA HOLDINGS INC. Personal Information Inquiry Desk
    1-16-1 Higashi-Ueno, Taito-ku, Tokyo 110-0015

  3. Identity verification

    Please note that when you contact us, we may need to verify your identity depending on the nature of your inquiry, and we appreciate your understanding and cooperation in this matter. The acceptable forms of identification are listed below; please submit a copy of one of them. If there has been a change of address on your health insurance card, driver’s license, or Certification of Driving History, please also submit a copy of the back side.

    [List of Identification Documents]

    • Health insurance card
    • Pension handbook
    • Driver’s license
    • Certification of Driving History (issued on or after April 1, 2012)
    • Individual Number Card (My Number Card)
    • Passport
    • Zairyu Card (Residence Card), Special Permanent Resident Certificate
    • Welfare ID card with a photo attached issued by a government agency
    • Copy of Residence Certificate

  4. Form for submitting requests

    Please contact us using one of the methods listed above in (2) “How to contact us”, providing your name, address, contact information, and email address (if you have one), and let us know the nature of your inquiry. Please note that we are unable to assist you if you visit our offices in person.

8. Formulation, Implementation, Maintenance, and Improvement of the Personal Information Protection Compliance Program

To implement this Privacy Policy, the Companies have established a Personal Information Protection Compliance Program (which includes this Privacy Policy, the “Personal Information Protection Regulations”, and other regulations and rules), and will ensure that all Company employees and other relevant parties are fully informed of it, implement it, maintain it, and continuously improve it.

Cookie Policy

HEIWA HOLDINGS INC., Heiwa Corporation and OLYMPIA CO., LTD. (collectively, the “Companies”) use cookies to provide services to website visitors and analyze website usage, among other purposes.

1. About Cookies

A cookie is a function that stores information about your website browsing activity on the device you are using (the device used to access the Internet, such as a computer, smartphone, or tablet) via your browser. This Website uses cookies to collect information such as the pages you have viewed, the dates and times of your visits, and the number of visits. Your personal information is not identified by cookies. You can reject cookies by adjusting your browser settings; however, please be aware that doing so may cause some pages to not be displayed properly or prevent you from accessing services provided by this Website.
Cookies may be set by the Companies or by third parties that partner with the Companies.

2. Purpose of Use of Cookies

  • To provide you with services
    When you browse this Website, the Companies use cookies to identify your device and ensure that you can use the services provided by us in a manner tailored to your needs.
  • To analyze usage of this Website
    The Companies may analyze your usage of this Website (including the pages you viewed, the dates and times of your visits, the number of visits, the browser on your device, your IP address, etc.) to improve the content and performance of the Website and to enhance and improve the services provided by the Companies. In analyzing your usage, The Companies may use the following services provided by third parties, and information collected via cookies may be provided to those service providers.

  1. Google Analytics

  2. Stock price widgets and stock charts

  3. Red

  4. LINE Yahoo Advertising

3. How to Reject Cookies

You can reject cookies by adjusting your browser settings; however, please be aware that doing so may prevent you from accessing certain services provided by this Website or elsewhere. Please check with your browser’s provider for instructions on how to change your cookie settings.